On Friday, I started work on my summer long project. I knew all along it was going to involve the waste water situation. I am now responsible for organizing the documents into our internal system. Keeping records is vital to the strenght of the Town and the waste water fight. Making sure that all messages, resolutions and legal correspondance is properly stored makes the future much more accessible. There are plans for how the Town will grow and what has been done in the past.
There is a great need for this update. The average most recent update was in 2009. Seeing as this issue has begun to come more and more to a head, the need for this record keeping is that much more important. I have been tasked with creating an updated system for storing and recording any documents that are relevant to the waste water issue. This can be legal correspondance between the Town Attorney and those that are representing the Town, frequently asked questions, press releases and news paper articles that have run regarding the issue. There was some work done on this in the past, and the intern before me created the whole system.
There are some changes that I think I am going to have to implement. Currently, there are not enough folders or details for my taste. It would seem like creating a more user friendly system will increase the ease of searching for a specific document. It is a little overwhelming since there is so much to deal with. There are two systems and I am going to pare down to just one system that has access to both. At least that is the plan. We all know what happens to the best laid plans....
So far I am just trying to get an understanding of what documents exist, what they are labeled and what has is still in hard copy format. I am a super organized person and this project is going to test my abilities greatly! There is so much that I am not sure where to start. I am just going to take it one day at a time and see where that leads me. Wish me luck!
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